Research shows that a large number of small companies rarely decide to hire an employee for bookkeeping and accounting. The trend of accelerated growth of business and savings in the period of economic crisis turned small companies towards bookkeeping agencies. Accelerated operations force the entrepreneurs to have the right information at the right time. Saving does not refer only to funds, it includes the time the owners of the company and employees would spend for monitoring regulations and operations and the method od preparing the final statement of accounts. Bookkeeping agency will offer entrepreneurs services that will meet all their needs. It will manage business documents, provide financial consulting and analysis, and tax consulting which are some of the services provided. The entire documents management process is optimized, reducing the level of errors and risk to a minimum.
At the very beginning the contact between the management of the company and the bookkeeping agency is very important. There must be an understanding for collecting required data and information. The method of collecting depends on the agency, but most of them have software for remote provision of services. The software integrates with the existing business software and takes over invoices, pro forma invoices, shipping and receiving orders from the client at any time. In this manner time is saved since there is no need to re-type information and lose time on paper documentation delivery. Afterwards, the agencies prepare detailed analysis and process the documentation.
There are a lot of potentially bad sides of the bookkeeping agency and you, as an entrepreneur should be aware of them in order to pick the right one. You need to research the market of bookkeeping agencies. The agencies that are on the market for a long time always have their reference lists on their sites. When you see the companies on the reference lists, contact them and ask about the agency. If you receive a positive feedback this is an agency that does not make mistakes and that works properly. In order to work properly the agency must own a proper business software that will reduce the possibility of errors and speed up the data processing. There are still agencies that work manually so the possibility of error is significantly larger there. Most of the agencies should be familiar with regulations so that is also one of the items you should check. The last thing you need is to send a wrong financial statement to the authorities.
The good side of agencies that provide proper services and maintain a positive image is that the clients always come first. The bookkeeping agency respects the business hours of the company, and in most cases waits in lines for the entrepreneur. The agencies come to you for meetings, you do not go to them. Agencies may be available for 12 hours, if needed.